Besides that, the Gartner research reports that 3% of a company's revenue is spent on paper. This significantly reduces the physical storage space needs and makes it easy to sort documents.Īs mentioned above, maintaining a file cabinet costs around $1,500 annually. A paperless workplace allows storing documents in the cloud or the on-premises server. This just increases the on-premises storage space requirements. Sometimes employees even keep piling up the cabinet without sorting or organizing. The paper document requires dedicated filing cabinets. This way, employees have to spend less time searching for documents. The built-in search feature of the document management system can instantly locate the required document with just a click of a button. This makes it easy to search and access documents. However, a paperless office stores all digital documents in a central repository like a digital filing cabinet. It requires significant time to search for paper documents, even when they are placed in filing cabinets. However, the trend is changing with the growing realization of the benefits of a paperless workplace.īelow are six key benefits of a paperless office that organizations can readily access by stepping into the journey of a paper-free workplace: The paperless office concept had existed for decades, but most organizations still preferred paper over digital files. Overall, the paperless office approach is a way for organizations to reduce dependence on physical paper, enhance collaboration in hybrid work culture, improve operational efficiency, and reduce their environmental impact. It involves transitioning from traditional paper-based processes to digital workflows and electronic document management systems. When an organization begins the digital transformation journey, a paperless workplace is one of the key objectives. In fact, many organizations maintain a central repository to manage electronic documents and make them easy to access. Instead of using paper and storing documents in file cabinets, a paperless workplace stores files on computers and in the cloud. What Is Paperless Office?Ī paperless office is a workplace that uses minimal physical paper and relies more on digitized documents. So, let's now discuss what a paperless office is all about, including its key benefits. A paperless or paper-free office has become a growing concept in the corporate space with the growing use of digital devices.
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